How to Setup Member Groups for External Users Accessing Site Pages
Purpose
Individuals outside of the University of Kentucky cannot be added as members to the default SharePoint member groups. This article shows how to:
- Create a Member Group
- Apply a Member Group to a SharePoint Site Page
- View and Manage a Member Group's Permissions
External Users may only have access to a Teams Site. Communication Sites do not support external access.
Process
Create a Member Group
Create a Member Group
1. Click on the gear icon in the top right section of the SharePoint site
2. Click on 'Advanced Permissions' at the bottom of the Permissions window
3. Click on 'Create Group'. Then name your group and select the appropriate permissions.
Apply a Member Group to a Site Page
Apply a Member Group to a SharePoint Site Page
1. From any site page, click on the 'Share' button in the top right section of the page to expand the option, and select 'Share page'.
2. Click on the ellipses in the permissions section at the bottom of the window.
3. Click on 'Start Sharing'
4. Type in the name of your group to locate it from the options list.
5 Confirm you see this group in the 'Groups' menu.
Use the Groups menu at any time to view which groups have access to the site page.
View and Manage a Member Group's Permissions
1. Click on the gear icon in the top right section of the SharePoint site
2. Click on 'Advanced Permissions' at the bottom of the Permissions window